21st Century Project
Overview - Project Team
Background Project Team Stakeholders   Oversight   Business Case
Project sponsor
Purpose	Provide executive support and strategic direction to the project.
Responsibilities	Support vision for the project Ensure the project is consistent with State and State Controller's Office direction Obtain necessary administrative and legislative approvals
Project Executive
Purpose	Provide executive support to project staff and strategic direction to the project.
Responsibilities	Act as a liaison between project and IT Governance Board Approve 21st Century Project policy decisions and elevate issues to the IT Governance Board as required Make strategic project decisions Provide status briefings and recommendations to the IT Governance Board Serve as advocate to various control agencies Approve scope, cost and timetable changes
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Project Planning and business/administration Office
Purpose	Ensure control agency project compliance, implement project management processes and procedures, provide project administrative support with budgets, funding, and contract administration.
Responsibilities	Develop and maintain project workplan and schedule Monitor compliance with project management guidelines of the Department of Finance Provide project status and ad hoc reports Provide project management tools and methodology guidelines to Project Managers Develop and manage risk/issue management plan Preparation of control and budget documents, such as, Special Project Report (SPR), Finance Letters, and Budget Change Proposals Develop and manage project budget Monitor project funding
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Project Manager
Purpose	Manage project team and report to Project Executive.
Responsibilities	Make project management decisions and provide management perspective Develop all 21st Century Project work products and planned deliverables Assign tasks and deadlines Conduct status briefings with internal and external stakeholders as appropriate Interface and provide support to control agencies and department/campus staff Provide day-to-day direction to State Controller’s Office project staff
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Business TEAM
Purpose	Provide business process expertise throughout all phases of the project for areas such as Organizational Management (Position Management), Benefits Administration, Payroll, Personnel Administration, Time Management (Timekeeping), Leave Accounting, and Management Reporting.
Responsibilities	Provide program expertise in all functional areas of project Participate in stakeholder review and input of business requirements Work jointly with System Integration partner to design and implement the new SAP HRMS/Payroll system
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Technical TEAM
Purpose	Provide technical expertise during all phases of the project.
Responsibilities	Work collaboratively with project business and system integrator staff through all project phases Implement and administer the technical infrastructure for the new SAP HRMS/Payroll system (performance, application security, database administration, etc.) Participate in analysis, design, build, and implementation of the new SAP HRMS/Payroll system Develop specifications and applications/programs for reporting, business warehouse, interfaces and conversion for the new SAP HRMS/Payroll system Advise team on current and future technology capabilities and the suitability for their use with this project. Interpret and apply the technology direction described in the Controller's Office Information Technology Strategic Plan Provide ongoing support and maintenance of the new SAP HRMS/Payroll system
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organizational Readiness team
Purpose	Establish and maintain communications with stakeholders during all phases of the project.
Responsibilities	Develop, maintain and implement the project's Communications Plan Work with stakeholders such as business partners, departments, and control agencies to determine business needs, gather information and identify system design impacts Provide central agency and departmental review and input to project staff on business requirements, business practices, and project direction Recommend business practice improvements on items within project scope Prepare departments and other stakeholders for organizational business process and cultural changes resulting from the 21st Century Project implementation Train departments so that end users receive training to ensure the right skills and knowledge are provided to succeed in the new environment.
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Department of Personnel Administration (DPA) Team
Purpose	Provide expertise on Human Resources related functions.
Responsibilities	Provides DPA perspective relative to Human Resource (HR) functionality Work with stakeholders such as business partners, departments and control agencies to determine business practices and gather information and identify system design impacts Recommend business practice improvements on items within project scope Prepare departments and other stakeholders for organizational business process and cultural changes resulting from the 21st Century Project implementation In conjunction with DPA Labor Relations work with Labor Relations community participate in Collective Bargaining “meet and confer” sessions
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