• Monitor adherence to state procurement rules
  
• Advise on content, review and approve Request for Qualifying Information, Request for Proposal (RFP), and the Information Technology Procurement Plan
  
• Publish RFP
  
• Receive and log Request for Qualifying Information (RFQI) and RFP responses
  
• Assist in RFQI and RFP evaluations
  
• Conduct contract negotiations with selected supplier
  
• Administer contract
  
• Participate in confidential supplier discussions on issues relating to non-business requirements of the RFP
  

• Meet monthly to address issues and mitigate risks
• Ensure fairness in procurement
• Ensure that laws and rules are followed
• Address DGS resource issues and procurement committments
  

The DOF Office of Technology Review, Oversight, and Security (OTROS) meets their IT responsibilities through:

• Reviewing IT proposals and ensuring IT expenditures represent a prudent investment of resources while meeting the state's business needs
• Recommending funding and/or expenditure authority for IT projects, commensurate with the substantiated needs, and any necessary fiscal controls to the Finance Program Budget Manager responsible for a department's budget
• Representing the DOF to ensure approved IT expenditures are in alignment with statewide IT policies and strategies
• Implementing an effective system of graduated oversight for all IT projects
• Establishing statewide standards for project management and project oversight
• Assessing department/Agency IT project management and oversight practices
• Establishing IT security and risk management policy and oversight
• Establishing operational recovery policy and oversight.
  
  Link to OTROS - statewide IT policy, instructions, and guidelines.

• Provide monthly Project Oversight and Quality Assurance reports to the Project Executive and the executive sponsors
  
• Review and assess overall implementation methodology and provide recommendations (if and where appropriate) to enhance the current methodology
  
• Report on a continual and timely basis areas of concern to Project Executive, Project Manager, and the Executive Sponsors Committee
  
• Review project deliverables and project output for validity, completeness, conformance to the RFP, and known user needs
  
• Evaluate integrator and agency performance to determine compliance with agreement and overall project parameters
  
• Examine the integrator’s work program to ensure it conforms to the agreed-upon proposal and contract, conforms to requirements, and is internally consistent and realistic
  
• Document implementation progress against the plan and objectives and include in the Quality Assurance findings
  
• Perform risk management including risk assessment, analysis, mitigation strategies, and establishment of risk database

• Ensuring that board decisions are consistent with and support the Controller's Office business and IT strategic direction
• Establishing department-wide IT priorities, including new development and ongoing maintenance and operations
• Recommending IT projects that require budget augmentation
• Facilitating collaboration among bureaus and divisions with closely aligned business needs to ensure synergies for implementing:
  • Business effectiveness
  • Application development and deployment
  • Cost-effective technical infrastructure
• Identifying, developing, and recommending IT policies
• Approving implementation procedures, and tracking and monitoring processes to support IT policy
• Working to resolve IT issues and challenges
• Communicating directions or decisions throughout the organization
• Evaluating the IT governance processes for continuous improvement